Terms & Conditions 2026 / 27

1. Definitions

2. Enrolment & Fees

You may pay in full at enrolment (at a discounted rate) or choose the two-instalment plan. Payment deadlines are fixed; failure to pay on time may lead to loss of access to classes and resources.

• Instalment 1 is payable at enrolment. Instalment 2 is payable three months later and must in any event be settled by the end of Term 1 (20 December 2026).
• Fees are per academic year and cover tuition only. Books, materials, and examination resits (where applicable) may be charged separately.
• Returning students who re-enrol on both courses receive an additional £100 loyalty discount, applied automatically through the returning-student enrolment page.
• Online, self-paced courses purchased through the Madinah College online learning portal are priced individually at the point of purchase and are not covered by the fee table above.

How to select a plan - you must indicate your chosen option when completing the online application form. Invoices are issued immediately; settlement constitutes acceptance of these Terms.

If an instalment remains unpaid thirty (30) days after its due date, the College may withdraw you from the Course with no entitlement to a refund of amounts already paid.

You must upload a clear photo or scan of a valid passport, UK driving licence, or national ID card with your application. Your ID is stored securely and used only to verify your identity for enrolment.

You are responsible for ensuring that the method of payment you use (e.g. bank card, authorised sponsor) will cover all fees due. The College is not responsible for charges imposed by your bank or currency-conversion provider.

3. Commitment & Attendance

• Commitment. Apply only if you can attend for the entire duration of your Course.
• Punctuality & absence. You must attend and arrive on time for all lectures, seminars, and tutorials. Absences (ill-health or exceptional circumstances) must be reported in advance to info@madinahcollege.uk.
• Minimum attendance standard. Falling below 80% attendance may lead to academic penalties or removal from the Course.

4. Communication

• Our broadcast channel and DreamClass are the primary channels for notices, teaching materials, and timetable changes.
• You are responsible for joining the channel, installing the app, and checking messages.
• Email remains the channel for formal correspondence relating to your enrolment, fees, and records.

5. Recommendation Letters

A formal letter of recommendation may be requested only after completing either one full academic year of the Quran Memorisation & Tajweed programme, or one full academic year of the Arabic & Islamic Studies programme, subject in each case to meeting the minimum attendance standard in section 3.

6. Deferment

You may not defer your place to a later academic year. A fresh application (at the fees prevailing at that time) will be required.

7. Refunds & Cancellations

Statutory consumer "cooling-off" rights for distance contracts are not waived, but will not apply once teaching or digital-content delivery has begun, in line with the Consumer Contracts Regulations 2013.

Choosing the instalment plan does not reduce your liability: if you withdraw after the Start Date, the full annual fee remains payable.

8. Data Protection & Privacy

We process personal data in accordance with the UK GDPR and the Data Protection Act 2018.

• Purpose - administration of your studies, academic progress, funding, pastoral support, and alumni relations.
• Lawful bases - contract performance, legal obligation, legitimate interests, and (where applicable) consent.
• Your rights - access, rectification, erasure, restriction, data portability, and objection.
• Queries / DSARs - email info@madinahcollege.uk. The full Privacy Notice is available on the College website.

9. Code of Conduct & Academic Integrity

• Students must abide by Islamic etiquette and College conduct rules at all times, including in online sessions and chat groups.
• Academic dishonesty (plagiarism, cheating, unauthorised collaboration) is grounds for dismissal without refund.
• Harassment, discrimination, intimidating or abusive behaviour is strictly prohibited.

10. Intellectual Property

• Course notes, recordings, and other materials remain the copyright of Madinah College or the respective author.
• You may download or print materials for personal study only. Reproduction, sharing, streaming, or resale is prohibited without prior written permission.

11. Health, Safety & Well-being

• You must comply with College health-and-safety instructions while on campus or attending College-organised events.
• Report accidents, hazards, or safeguarding concerns immediately to a member of staff or to info@madinahcollege.uk.

12. Equality, Diversity & Disability

The College welcomes students of all backgrounds. We will make reasonable adjustments for disabilities or specific learning needs - please tell us on your application form, or email info@madinahcollege.uk as early as possible.

13. Changes to Courses & Services

• We may vary timetables, lecturers, content, or assessment methods where reasonably necessary (e.g. illness, low enrolment, force majeure).
• Term dates published in the academic calendar are subject to change; Ramadan and Eid dates depend on the sighting of the moon.
• Material changes will be communicated in writing. If we cancel a Course before it starts, fees will be refunded in full.

14. Force Majeure

The College is not liable for failure or delay caused by events beyond its reasonable control (e.g. natural disaster, pandemic, strikes, governmental restrictions).

15. Limitation of Liability

• Nothing limits liability for death or personal injury caused by negligence, for fraud, or for any liability that cannot be excluded by law.
• Subject to the above, our total aggregate liability to you is limited to the amount of fees actually paid for the relevant academic year.

16. Complaints Procedure

Raise concerns informally with your tutor first. If unresolved, submit a written complaint to info@madinahcollege.uk; the matter will then follow the College’s formal Student Complaints Policy.

17. Entire Agreement & Variation

These Terms, together with any policies referenced herein, form the entire agreement between you and the College. We may revise the Terms from time to time; the latest version will be published on the College website and circulated via our broadcast channel. Continued attendance after an update constitutes acceptance of the revised Terms.

18. Contact

Admissions and general enquiries: info@madinahcollege.uk | 020 7346 8640

Madinah College, 4 Tunstall Road, London SW9 8BN, United Kingdom.